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Temporary Administrative Assistant II - Records

Company: San Juan College
Location: Farmington
Posted on: June 8, 2021

Job Description:

Requisition Number
1393

Classification Title
Support Staff Grade 12

Job Title
Temporary Administrative Assistant II - Records

Regular/Temporary
Temporary

Full or Part Time
Full Time

Hours Per Week
40 hours per week

Position Type
Support Staff

Starting Salary
$15.66 per hour

Funding Type
Institutionally Funded

Job Description Summary

This position is responsible for providing temporary administrative support for the Registration & Records department of San Juan College.

San Juan College is committed to building a diverse faculty and staff, and is an Equal Opportunity Employer. We seek an individual invested in equity and inclusiveness, who has experience with, knowledge of, and sensitivity to the needs of diverse populations.



Duties & Responsibilities

MAJOR DUTIES

  • Provides customer services; answers telephone and greet visitors; provides information and assistance; refers to appropriate personnel; takes messages and makes appointments.
  • Professionally and accurately responds to a variety of email correspondence.
  • Sorts and distributes mail.
  • Maintains department files and records.
  • Operates a variety of office equipment including copiers, scanners and fax machines.
  • Enters information into databases and prepares reports using computer word processing, spreadsheets and other database software.
  • Dependent on assignment, may prepare travel and purchase requisitions; orders office supplies; receive and process payments.
  • Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

  • Knowledge of modern office practices and procedures.
  • Knowledge of college and program policies and procedures.
  • Knowledge of computers and job-related software programs.
  • Skill in prioritizing and organizing work.
  • Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
  • Skill in oral and written communication.

SUPERVISORY CONTROLS

The Director or department supervisor assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include college and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

  • The work consists of related secretarial duties. Frequent interruptions contribute to the complexity of the position.
  • The purpose of this position is to provide secretarial and customer service support for the operations of various departments within San Juan College. Successful performance contributes to the efficiency and effectiveness of department operations.

CONTACTS

  • Contacts are typically with co-workers, other college employees, students, and the general public.
  • Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

  • The work is typically performed while intermittently sitting, standing, stooping or walking. The employee occasionally lifts light object and uses tools or equipment requiring a high degree of dexterity.
  • The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

This position may assist with supervising student employees dependent upon assignment.



Qualifications

MINIMUM QUALIFICATIONS

  • Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
  • Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/ internship or having had a similar position for one to two years.

VALUES STATEMENT

San Juan College is committed to serving the needs of our students through a process of continuous quality improvement. We uphold and affirm the following iCARE values:

  • Innovation
  • Collaboration
  • Accountability
  • Respect
  • Excellence


Special Instructions to Applicants

Temporary position through August 31, 2021.


Open Date
06/02/2021

Close Date
06/09/2021

Open Until Filled
No

Starting Date
July 1, 2021

Keywords: San Juan College, Farmington , Temporary Administrative Assistant II - Records, Other , Farmington, New Mexico

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