POSTING #62: ADMINISTRATIVE AIDE CIVIC
OF VACANCIES: 1
DEPARTMENT: Parks, Recreation &
LOCATION: Civic Center
RANGE: $15.5355 to $24.1918/Hour
CLASS: "G" Grade, Regular/Full-Time
WORKED: Monday to Friday
WORKED: 8:00AM to 5:00PM
APPLICATIONS WILL BE RECEIVED
Performs a variety of
routine and complex clerical, secretarial and administrative work
in keeping official records, providing administrative support to
the Civic Center staff, and assisting in the administration and
operation of the department.
Works under the
general supervision of the Civic Center Supervisor. No supervision
is exercised in this position.
customer service skills, establishes and maintains effective
working relationships with other employees, officials, and all
members of the general public.
operations report. Reviews for accuracy before posting for
Greets the public and
answers questions both in person and over the telephone. Responds
to inquiries from employees, citizens and others and refers, when
necessary, to appropriate persons. Screens incoming calls or
provides requested information to the client.
information for major events, meetings, theatrical performances,
and concerts. Prepares necessary paperwork to complete
billing of Civic Center patrons.
Sets up computerized
ticketing information for concerts or other major theater events
for ticket sales. Responsible for all ticket sales, deposits,
reports and pay outs to the customer or client. Closes out cash
register daily and prepares deposits.
billings. In the case of nonpayment, follows up with second and
final notices, if necessary.
reports and other specialized statistical reports as
Also responsible for
deposits and ticket manifest reconciliations of concerts booked by
Prepares and assists
with meetings and minutes for the Annual Lodger's Tax
Maintains daily sheets
for co-workers for their set-ups in individual rooms for
and processes Civic Center Staff and Sandstone Production Staff
payroll in Executime. If and when Executime program is not
available will distribute paper time sheets and enter hours
receiving invoices, processing FPO's, reconciling P-Card statements
and processing for payment. Maintains all records related to
distributes incoming mail; establishes and maintains filing
Orders and maintains
inventory of office, janitorial and concessions
Assists all other
departmental staff as needed for special projects or special
Operates a motor
vehicle to assist in carrying out the business of the department
and the City.
Attendance at work is
an essential function of this position.
May serve on various
employee committees, as required and assigned.
The duties listed
above are intended only as illustrations of the various types of
work that may be performed. The omission of specific statements of
duties does not exclude them from the position if the work is
similar, related or a logical assignment to the
This position is
subject to the City's Drug and Alcohol Free Workplace Program which
includes: pre-employment testing, post-accident testing, reasonable
suspicion testing, return-to-duty testing, and follow-up
All applicants must
provide enough information for a thorough background
Graduation from high
school or GED equivalent with specialized course work in
administrative office procedures.
Ability to type 60 wpm
or at a rate sufficient to perform duties of job.
Valid New Mexico
driver's license with acceptable driving record for past three
years or state of current residency.
Working knowledge of
personal computers and software packages, including specific
knowledge of Word and Excel. Ability to learn Event Software used
in booking events and meetings; ability to learn 3-D Design used in
developing 3-D layouts for clients.
Data entry experience
Ability to communicate
effectively verbally and in writing.
Ability to handle
stressful situations in a busy office setting.
successfully organize, work and complete multiple tasks
Ability to maintain
confidential, sensitive material.
Ability to establish
and maintain working relationships with co-workers, supervisors,
other City personnel and the public.
Ability to operate
tools and equipment listed.
This position has the
responsibility to participate in and comply with the City's
Environmental, Health, and Safety program.
TOOLS AND EQUIPMENT
including Microsoft and excel software, typewriter, calculator,
copy machine, telephone, fax machine, and base station
The physical demands
described here are representative of those that must be met by an
employee to successfully perform the essential functions of the
job. Reasonable accommodations may be made to enable individuals
with disabilities to perform the essential functions.
While performing the
duties of this job, the employee is frequently required to sit;
walk; talk or hear; use hand to operate tools or controls; and
reach with hands and arms. The employee is occasionally required to
walk or stand.
The employee must
frequently lift and/or move up to 25 pounds and occasionally.
Specific vision abilities required by this job include close
vision, distance vision, and the ability to adjust
The work environment
characteristics described here are representative of those an
employee encounters while performing the essential functions of
this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential
The work environment
is a normal office setting.
WE ARE AN EQUAL
OPPORTUNITY EMPLOYER, M/F/D/V.
Job Posted by ApplicantPro