Office Asstistant

Company: Impact Communities
Location: Farmington
Posted on: May 3, 2021

Job Description:

Office Assistant Reports to: Community Manager/Office Manager Supervises: 0 Wage Status: Hourly Founded in 2007, Impact Communities is a full-service, multi-family real estate firm that delivers highly specialized Property Management Services focused primarily on Manufactured Housing. The principals of Impact Communities have over 20 years experience in the Manufactured Housing industry and are widely recognized as one of the most successful in the industry. As an affordable housing option to apartment living, Impact believes that every family deserves to have the opportunity for home ownership and to live in a supportive and safe community with their own yard. Our employees work hard each day to ensure we are making an Impact for those that choose to call one of our communities their home. Job Summary: Maintains office operations and assists management by receiving and distributing communications; taking calls/messages, maintaining supplies and equipment; picking- up and delivering items; assisting customers/tenants; provide clerical support to Park management; responds to tenant needs. Job Responsibilities/ Essential Functions: Forwards information by receiving and distributing communications; collecting and mailing correspondence; copying information. Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt; stocking items; delivering supplies to work areas. Maintains office equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; monitoring and purchasing meter funds Serves customers/residents/co-workers by backing-up management; answering questions; forwarding messages. Carry out clerical tasks such as filing, stuffing envelopes, entering deposits and posting rental payments into the accounting software, scanning checks, getting new postage, mailing correspondence, assisting in data entry, etc. Delivering notices to residents if applicable. Helps Manager with special projects and/or community events. Is an Ambassador of the company and is a knowledgeable, professional, honest and dependable and friendly towards all business partners to include management, vendors, residents and prospective residents. Has the personal integrity to uphold the Company policies and abide by them. Performs other duties as assigned or required. Education and Experience: High School Diploma or equivalent. Education beyond High School is desirable. Strong technology/computer skills to include Microsoft Office suite, Excel, Outlook. Exceptional verbal and written communication skills. Excellent attendance and dependability. Ability to pay close attention to details. Special Requirements Subject to a criminal background check prior to employment. Working Conditions: Persons in this position works primarily indoors in a temperature controlled, clean and well lighted environment. Occasionally may work outside to perform certain duties of the job. Physical Requirements: Persons in this position must be able to sit for extensive periods, walk intermittently, bend, stoop and or climbs stairs occasionally during the day. Persons in this position must possess normal hearing and vision to disseminate information and possess normal dexterity for keyboarding, writing, filing and other duties with or without an aide as well as perform the essential functions of the job with or without reasonable accommodations. Your employment at Impact MHC Management, LLC will be at-will, meaning that either you or Impact MHC Management, LLC can end that relationship at any time, with or without cause or notice. If your employment is terminated, you will promptly return all petty cash, credit card, records, equipment, documents, etc., involved in running the district. While managing the district, you will agree to obey all federal and state laws and abide by the Company policies. Impact MHC Management, LLC is an equal opportunity employer and does not discriminate on the basis of age, race, religion, color, sex, national origin, marital status, or physical or mental disability. In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one which is subject to U.S. law).

Keywords: Impact Communities, Farmington , Office Asstistant, Other , Farmington, New Mexico